For Team Managers

Team Managers and Program Directors:

Game Scheduling – If you have games scheduled and need to book officials, please get your schedules in. We start scheduling officials 14+ days in advance and this allows us the best opportunity to place officials onto the appropriate games.   Any requests for officials less than 48 hrs in advance will incur an additional $5/official and $1/scheduling fee. Any requests for officials less than 24 hrs notice will incur an additional $10/official and $2/scheduling fee. These fees are in addition the current rates for officials.

Every team manager has access to Arbiter (our scheduling tool) to confirm that their game schedule has been received and entered correctly (date, time, and location).  Please report any discrepancies to the scheduler ASAP so corrections can be made.  You can also see when officials have been assigned to your games.

Notification of Game Cancellation –  we must be notified of all cancelled games as soon as known by the team. Game cancellations within 48 hours of game time should be made by Phone/Text to Bill Medlen or Pat Heldt to confirm.  E-mail can be used to follow-up, but please contact by phone to ensure the cancellation request is received and officials are notified.  Any team that communicates a game cancellation less than 2 hrs in advance of game time will still be responsible for paying the full cost of official’s fees.


House Rec, All-Star, and Adult:

  • Pat Heldt – cell: 419.309.3301 email:

Travel (AAU / Tier II / Tier I):

High School (OHSAA):

  • Bill Medlen – cell: 419.680.4899 email:
  • Bill Himmel – cell: 419.304.4324 email:

ACHA (Mens and Womens):

  • Marty Birkenkamp – cell: 517.920.3258 email: